About the job:
The CSIR has a vacancy for a Group Assistant in the Holistic Climate Change Impact Area, within the Smart Places cluster. The incumbent will provide secretarial and administrative support services to the group. The position is based in Pretoria.
For more info about the cluster, please visit https://www.csir.co.za/smart-places
Key responsibilities:
- Arrange and coordinate meetings and events as requested;
- Draft minutes, agenda and any necessary presentational material as requested;
- Follow up on action items from meetings;
- Schedule and diarise meetings as requested;
- Coordinate and upkeep of formal documentation distribution;
- Coordinate and update project files and client requisitions register;
- Coordinate vehicles, vehicle bookings and maintenance schedules;
- Coordinate national and international travel arrangements (Flights, Accommodation, Car Rentals, Visa Requirements etc) as and when requested. Provide travel itineraries accordingly. Travel returns administration, approvals and routing;
- Accurate typing
Qualifications, skills and experience:
- A National diploma in business administration or equivalent NQF Level 6 qualification, with at least one years’ experience as a secretary or personal assistant to a manager with a team dynamic;
- Proficient in the use of Microsoft office Suite and Open Office;
- Advanced internet search engine skills (Google, internet explorer, etc);
- Ability to work as part of a multi-disciplinary team;
- Ability to always maintain highest level of confidentiality;
- High level of professionalism;
- Excellent organising skills;
- People Skills;
- Ability to multi-task and work towards multiple deadlines.
Closing date: 15 May 2023