Job Summary
The individual is expected to work with a senior manager/s or director to provide secretarial and administrative support. They act as the first point of contact for the manager/s during their absence. The individual will need to maintain a high degree of confidentiality at all times and to interact with stakeholders at various levels in order to deliver on the work outputs.
Job Description
- Manage the diary of the manager, in an efficient manner by using Outlook, to set up meetings requested by the line manager or to accept meetings requested by others where the manager’s presence is needed.
- Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting. Where possible, resolve issues independently but where needed escalate any concerns and issues to the manager.
- Liaise with relevant parties to re-schedule any meetings, based on a request from either the manager or the original meeting organiser.
- Print all documentation relevant to the meetings and prepare daily meeting packs and give them to the manager for their reference
Competencies:
- Deciding and initiating action.
- Learning and researching.
- Entrepreneurial and commercial thinking.
- Relating and networking.
- Adapting and responding to change.
- Persuading and influencing.
- Creating and innovating
Education and Experience Required:
- NQF Level : NQF Level 4
- Qualifications Required (Essential): Grade 12.
- Qualifications Required (Preferred): Personal Assistant/Secretarial Diploma.
- Experience Required (Essential): 1-2 years in an administrative position, preferably with secretarial duties on a one on one basis.