PURPOSE OF THE JOB
To provide an administrative assistant service to Admin Finance, Costing and Payroll section
JOB RESPONSIBILITIES
SAFETY, HEALTH, ENVIRONMENT, RISK, QUALITY AND COMMUNITY
- Participate and comply with SHEQ requirements (SHEQ Toolbox)
- Ensure the OHSA safety, health and environmental standards are maintained
- Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status
- Adhere to all related SOP’s, PTO’s, and CTO’s as per Training Matrix per position, SHEQ and company standards
- Comply to the 5S requirements and manage your area of responsibility
CUSTOMERS
- Ensure Customer Satisfaction
BUSINESS PROCESSES
- Scanning and linking of documentation into the system
- Filing of administrative documentation
- Match, verify and process invoices
- Perform basic account reconciliations
- Compile general reports
- Maintain the office filing system
- Maintain the Departmental library
- Conduct any other general office administration as required
MINIMUM QUALIFICATIONS AND EXPERIENCE
- Grade 12/ N3 with Maths and Accounting (achievement level 6 or 7 as per National Senior Certificate standards)
- Computer Literacy
ADVANTAGEOUS
- Microsoft Packages will be advantageous
BEHAVIOURAL COMPETENCIES
- Safety Awareness
- Initiative
- Managing Work
- Results Orientation
- Work Standards
- Interpersonal Skills
- Communication
- Adaptability
- Contributing to Team success
WORKPLACE COMPETENCIES
Skills:
- Basic computer skills (MS Office)
Knowledge:
- Basic knowledge of accounting
Closing date: 16 July 2023