Role Purpose
Ensure the smooth running of the business by providing effective administrative assistance to several senior professionals and executives. Assist the team with their day-to-day administrative activities, including anticipating and interpreting their requirements in terms of process management, project work and data management.
Requirements
- Grade 12 / NQF Level 4 Qualification.
- Diploma in Business Administration or Secretarial will be an advantage.
- 3-4 years’ relevant experience (essential).
- Exposure to supporting a manager or team within a large corporate (desirable).
- Highly proficient in MS office (excel, Word and PowerPoint).
Duties & Responsibilities
- Handle all administrative and secretarial activities (Internal Process).
- Coordinate all the day – to -day executive functions on behalf of the executive management team and their respective teams.
- Provide personal administrative and logistical support to the executive and their teams.
- Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings.
- Pro-actively screen incoming calls, correspondence and respond independently where possible and when needed.
- Capture all training on relevant systems.
- Co-ordinate all the components (logistics, catering, agenda points ) of events, meetings and functions within budget and specifications.
- Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings.
- Assist with on and off boarding of employees.
- Keep the teams’ data and organograms updated.
- Proactively manage, coordinate and maintain the diary of executives and team members.
Closing Date: 2023/10/29