PURPOSE OF THE ROLE: Duties of the Administrative Assistant include providing support to the Growth team, assisting in their function’s general administrative activities.
Key Performance Areas would include, but are not limited to:
- Maintain a filing system relevant to Growth environment keeping track of all aspects pertaining to various projects.
- Update administrative systems to make them more efficient.
- Make contact with Municipalities in relation to identifying stakeholders as part of the wayleave submission process in preparation for Planners.
- Organize and schedule appointments with Municipalities as required.
- Collection and collation of time sheets from Site Supervisors and follow outsource services SOP (sign off from PM & HR).
- Prepare and manage communication and release of ‘live’ areas on the network and MDU’s for Sales and Scheduling to work from.
- Assist with quotes from suppliers as required.
- Adding information to the BOM as required.
- Any ad Hoc tasks as required by their manager (reporting, admin or personal assistant tasks).
The successful candidate must have the following experience/skills:
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and administration skills with the ability to multi-task.
Education Requirements:
- Proven experience as an Administrative Assistant or Office Admin assistant.
- Grade 12.
- Additional qualification as an Administrative Assistant or Secretary will be an advantage.
- Experience on the systems used with HeroTel would be an advantage.