Duties and Responsibilities
Please note the tasks outlined below will be performed under the guidance and supervision of the applicable trainer, until such a time the candidate is signed off as fully competent in all areas:
- Accurate data capturing.
- Opening and closing of job cards.
- Scanning documents onto File Director.
- General filing of documents within required deadline.
- Compiling Reports and taking minutes.
- Daily checking to ensure that all engineering downtime reported on production sheets are fully captured on the CMMS.
- Review the planning department’s weekly performance as required.
- Ensure daily compliance to work planning and control procedure.
- Assist in planning and administration of statutory inspections.
- Provide On-Key (CMMS) support to users.
- Participating in relevant daily production/engineering review meetings and following up on any requests raised in the meetings.
- Keeping a filing system in place for easy access to any information needed by management or auditors.
- Keeping attendance records.
- Periodic review of preventive maintenance schedules and keeping a record thereof.
- Ensure maintenance personnel understand required job card detail and importance of information.
- Ensure all relevant performance measurement data/graphs by means of daily, weekly and monthly reports.
- Ensure correct capturing procedures are being followed on On-Key.
- Ensure all data is entered systematically, accurately and verified regularly.
- Other Administrative within the Engineering Department.
- Any other duties as may be required by management.
Skills Required
- High level of computer literacy and the ability to learn how to use the On Key System and other relevant Engineering Dept. Systems.
- Excellent written and verbal communication skills.
- Excellent interpersonal skills and the ability to interact with colleagues at all levels.
- Able to work appropriately with confidential and sensitive information.
- Analytical and meticulous attention to detail.
- Thorough approach to work.
- Excellent organisational skills including ability to manage time and prioritise effectively.
- Able to work independently, as well as a team player.
- Able to set and achieve deadlines and give regular updates on progress.
- Approachable, helpful and enjoys working with people.
- Able to engage and work with internal and external stakeholders.
- Able to adapt and innovate quickly.
- Able to take ownership of area of responsibility.
- Able to always maintain strict confidentiality.
Closing Date: 26 January 2024