PREFERRED SKILLS:
- Attention to Detail
- Time Management
- Interpersonal Skills
- Ability to handle pressure and meet deadlines.
EXPERIENCE REQUIRED
- 2+ years’ working experience in a similar role or industry.
- Prior experience as a receptionist or in a related field
- Consistent, professional dress, and manner
- Excellent written and verbal communication skills
- Competency in Microsoft Applications including Word, Excel, and Outlook
- Good time management skills
- Experience with administrative and clerical procedures
- Able to contribute positively as part of the team, helping out with various tasks as required.
DUTIES AND RESPONSIBILITIES
- Assisting clients in finding their way around the office
- Assisting with a variety of administrative tasks
- Preparing meeting and training rooms
- Professionally answer and screen the switchboard for calls for CPT &JHB
- Transferring of calls, and taking messages as necessary
- Assisting the Executive Assistant, cleaner and colleagues with administrative tasks
- Performing ad-hoc administrative duties
- Assist with couriers and deliveries.
- Assist with obtaining office quotes and information e.g. Fumigation, maintenance, repairs, catering etc
- Maintain reception area and all common areas in a clean and tidy manner at all times.
- Operate standard office equipment regularly, such as photocopy machine , scanner, and faxing if need be.
- Kee detailed and accurate records of visitor requests and messages
- Receive deliveries; sort and distribute incoming mail.
- Assist in reporting IT issues.
- Printer
- Changing toner and paper
- Coping, scanning, binding, etc.
- Toilet access- ensuring guests have access in and out of the office.
- Dishes and general clean up
- General assistance
- Assisting in orders when stock becomes low.
- Assistance with all corporate and social events