The Office Manager position at Three6ixty oversees all administrative operations, manages HR functions and is PA to the Director.
RESPONSIBILITIES:
Office Management
1. Oversee daily office operations, ensuring efficiency and adherence to company policies.
2. Manage office supplies, equipment, and facilities to maintain a conducive work environment.
3. Coordinate with various departments to streamline communication and optimize workflow.
Human Resources
1. Manage the end-to-end recruitment process, including advertising the position, assisting with shortlisting and conducting interviews.
2. Responsible for onboarding of new staff members by conducting induction training and ensuring necessary information is sent through to Labournet to upload onto payroll.
3. Ensure all leave is managed and inputted into the ESS system.
4. Ensure personnel files are up to date
5. Ensure compliance with labour laws and company policies.
6. Handle employee relations, conflict resolution, and disciplinary actions with the support of the company’s external HR partner, Labournet when necessary.
7. Develop and implement HR strategies to enhance employee engagement and retention.
Training and Development
· Identify training needs through performance evaluations and discussions with various managers
· Design and implement training programs that align with organizational goals and employee development needs.
· Coordinate training sessions, workshops, and seminars, and evaluate their effectiveness.
· Monitor employee progress and provide ongoing support to facilitate learning and skill development.
Personal Assistant
· Calendar Management: Schedule and organize meetings, appointments, and events for the director. Ensure that the director’s calendar is well-planned,
· Communication: Act as a primary point of contact between the director and internal/external stakeholders. Manage phone calls, and other communications on behalf of the director when necessary.
· Documentation and Correspondence: Draft and respond to correspondence on behalf of the director.
· Information Management: Organize and maintain files, records, and other important documents. Keep track of deadlines and priorities.
· Meeting Support: Prepare agendas, take minutes, and coordinate logistics for meetings. Follow up on action items and ensure that deadlines are met.
· Confidentiality: Handle sensitive and confidential information with discretion. Maintain a high level of confidentiality and professionalism.
· Problem Solving: Anticipate and address issues proactively. Handle unexpected challenges efficiently and find solutions to problems.
· Team Collaboration: Work closely with other members of the team or department to ensure effective communication and coordination.
· Time Management: Help the director prioritize tasks and manage their time effectively. Ensure that deadlines are met and important tasks are not overlooked.
· Adaptability: Be flexible and adaptable to changes in priorities or business needs. The ability to multitask and manage competing priorities is essential.
· Technology Proficiency: Be proficient in office software and other relevant tools. Familiarity with communication and collaboration platforms is often required.
***Please only submit your application should you have experience in the 3 above areas.
Job Type: Full-time
Salary: R10 000,00 – R15 000,00 per month
Experience:
- Administrative office procedures, practices and equipment: 5 years (Required)
- Personal assistant: 5 years (Required)
Ability to Commute:
- Randpark Ridge, Gauteng (Required)
Expected Start Date: 2024/02/26