Essential Duties & Responsibilities:
- Mending the office front desk (reception) which includes; handling incoming calls in a professional and polite manner while assisting the caller with the relevant information and direction
- Greeting visitors and guests directing guests to the relevant employees
- Provide HR process support which includes; scheduling appointments, maintaining records, and providing process-related guidance and information to employees
- Together with the Social committee and HR delegates, take responsibility for coordinating internal team-building events by managing the logistics, communication, catering, setup, and tear-down
- Scheduling appointments for HR and training team, utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware)
- Track office supply inventory and order office and kitchen supplies, as needed, using cost-effective approach
- Maintain orderly conference rooms, workrooms, kitchens, and lobby supporting Duties & Responsibilities
- Identify, recommend and implement solutions for interdepartmental and business operations processes
- Provide support to ad-hoc activities as per request by HR and L&D
- Assist HR in some aspects of the recruitment, onboarding and training process which will include coordinating flights, lunches, diary appointments for applicants, internal delegates and successful candidates.
- Contacting relevant service providers for assistance and servicing of office equipment as well as contacting the landlord for building queries and upkeep
- Lunch claim expenses – vetting, approving, declining and communicating.
- Liaising with Postnet for weekly collections and delivery
- Basement Storage maintenance and upkeep
What we believe will help you in managing this role:
- Effective time management and planning skills
- Good level of verbal and written communication skills
- Strong communication, interpersonal, and organizational skills.
- Knowledge and proficiency with Microsoft Office systems (Outlook, Excel, Word, etc.)
- Adaptability and eagerness to learn in a fast-paced environment.
- Ability to work well within a team and contribute positively to collaborative projects.
Job requirements:
- Completed a relevant HR qualification (Degree or Diploma) from a recognised institution.
- Must have NOT completed a learnership previously
- 0 – 1 year human resources / administration experience