Purpose of the role:
To provide efficient frontline and broad administrative support to the Facilities Lead, Campus Director and other departments and to administer the vendor procurement process for allocated business units .
Minimum Requirements
Minimum qualification:
- Grade 12
- Office management qualification or accounting qualification will be advantageous
Experience:
- 1 – 2 years related work experience
Duties and Responsibilities
Responsibilities:
As the Receptionist and Procurement Controller, you will be primarily responsible for the following:
- Provide professional frontline support, ensuring all that all internal and external stakeholders are attended to
- Ensure all visitors sign the register and Eduvos staff are informed of visitors
- Provide administrative support
- Administer parcel and mail collection process
- Support campus enrolment functions
- Assist with ad hoc duties for various departments
- Document management
- Create purchase orders on the financial system
- Create goods received notifications (GRN’s) on the financial system
- Upload and capture invoices on the financial system
- Reconcile vendor accounts from statement to vendor accounts in the financial system (specifically for campus accounts)
- Campus / business unit reporting (as per requirements) such as:
- Monthly accruals list
- Spend management
- Goods approved but not received
- Goods not approved / Oustanding invoices
Functional and Behavioural Competencies
Functional competencies:
- Practical knowledge of basic administrative duties (e.g. filing, data capturing)
- Telephone skills
- Proficient in Microsoft Office
Behavioural competencies:
- Initiative and responsibility
- Constructive Teamwork
- Effective communication
- Analysis and judgment
- Systematic approach (planning and organising)
- Execution
Closing date: 2024/01/08