Sasol Clerk Job Opportunity Vacancy Post
You are invited to apply for the Sasol Clerk Job Opportunity
We are looking for a proactive individual to provide essential administrative support to an allocated team, ensuring administrative efficiency in day-to-day operations.
Key Responsibilities:
- Administrative Support: Handle inquiries, manage appointment scheduling, and develop presentations to support office functions.
- Meeting Coordination: Organize and attend meetings, take minutes, and maintain notes for accurate records.
- Room & Conference Bookings: Coordinate bookings for rooms, conference facilities, and events, ensuring smooth operations.
- Calendar Management: Maintain event and scheduling calendars to optimize time and resources.
- Travel Coordination: Manage travel arrangements, including booking accommodations and transport.
- Conference & Event Planning: Organize both in-house and external conferences, meetings, and corporate events.
- Office Supplies Management: Order and maintain stationery and office equipment to ensure workplace efficiency.
- Document Preparation: Prepare and type documents, letters, and reports as required by the team.
- Mail Management: Mail documents, newsletters, and other required information to relevant recipients.
- Office Procedure Implementation: Assist in the coordination and implementation of office procedures.
- Document Organization: Organize and store paperwork, documents, and computer-based information for easy retrieval.
- Data Management: Capture, manipulate, and reconcile data from internal and external sources for management reports.
- Filing & Record-Keeping: Maintain hard copy and electronic filing systems for easy access to records, reports, and files.
- Document Distribution: Type and distribute meeting notes, routine correspondence, and reports as required.
- Correspondence Management: Respond to and manage incoming correspondence efficiently.
- Filing & Sorting: Sort, file, and cross-reference materials and documents accurately.
- Stock & Supply Management: Control the stock of stationery and office supplies to ensure continuous office operation.
- Invoicing & Record Keeping: Complete invoicing tasks as required and maintain organized records for departmental budgets.
- Visitor & Client Liaison: Greet and assist visitors, clients, and callers, directing them to the appropriate individuals.
- Phone & Communication Handling: Answer phones, take messages, and transfer calls to relevant personnel.
- Budget & Expenditure Monitoring: Track departmental expenditures and maintain records for the manager’s review.
- Compliance & Accountability: Ensure adherence to service level agreements and maintain accountability for all tasks.
Education & Qualifications For The Sasol Clerk Job Opportunity
- Formal Education: National Senior Certificate or N3
Working Experience:
- Experience: 1+ years of relevant experience in office administration
Required Skills:
- Communication: Excellent verbal and written communication skills
- Planning & Organization: Strong planning, organizing, and multi-tasking abilities
- Attention to Detail: High attention to detail with an ability to manage complex tasks
- Accountability: Ensures accountability and follows through on tasks
- Office Administration Expertise: Proficient in office management, procedures, and coordination
- Action Planning: Effective action planning to drive results and meet deadlines
- Results-Driven: Focused on achieving organizational goals with efficiency and precision